| Product | SKU / Barcode | Category | Buy Price | Sell Price | Stock |
|---|
No products yet
Add your first product to start tracking stock and making sales.
| Category | Description | Products |
|---|
No categories yet
Group products by category — beverages, snacks, electronics, whatever fits your shop.
| Product | Stock | Cost Value | Retail Value | Status |
|---|
| Invoice # | Date | Customer | By | Items | Total | Profit |
|---|
No sales yet
Create your first invoice to start tracking sales.
| Invoice | Date | Customer | By | Items | Total |
|---|
| PO # | Date | Supplier | By | Items | Total Cost |
|---|
No purchase orders yet
Record stock you've bought in. This adds to your inventory and updates buy prices.
| Supplier | Contact | Phone | Orders | Total Spent |
|---|
No suppliers yet
Track who you buy stock from. Add them here, then select them when recording purchases.
| Name | Phone | Purchases | Total Spent |
|---|
No customers yet
Add customers to track purchases. Cash Sale is always available by default.
| Name | Role | Status |
|---|
Admin can do everything: manage products, run reports, see profit, manage users. Cashier can make sales, view stock levels, and add customers — but cannot see buy prices, profit, purchases, or settings.
| Account | Type | Details | Balance |
|---|
No payment accounts yet
Add at least one account (e.g. "Main Cash Till") so sales and purchases can route money in and out.
| Date | From | To | Reference | By | Amount |
|---|
| Date | Account | Type | Reference | Amount |
|---|
| Expense # | Date | Title | Category | Account | By | Amount |
|---|
No expenses recorded yet
Track everything you spend — rent, utilities, transport, salaries — to see your true profit.
| Category | Description | Expenses | Total |
|---|
No expense categories yet
Group your expenses — Rent, Utilities, Transport, Salaries — to see where money goes.
| Title | Category | Frequency | Last Paid | Next Due | Amount | Status |
|---|
No recurring expenses
When you record an expense, mark it as recurring (rent, salaries, etc.) — they'll appear here with reminders when due.
| Location | Type | Manager / Phone | Stock Items | Total Value |
|---|
No locations yet
Add your shops, branches, or trucks to track stock at each one.
Branch: a fixed shop or warehouse. Truck: a vehicle with mobile inventory (delivery van, hawker bike). Stock is tracked separately at each location. Pick the active location from the topbar selector.
| Transfer # | Date | From | To | Items | Qty | By |
|---|
No stock transfers yet
Move stock between branches and trucks. Each transfer keeps a record of what moved, when, and by whom.
VAT will be applied automatically when this business is set as VAT registered. You can override the rate per-product later.
Phone: Tap your browser's share or menu button, then "Add to Home Screen".
Computer: Look for the install icon in the address bar (Chrome / Edge), or use the menu → "Install Stock Pilot".
Your data is stored securely in the cloud and synced across all devices for your business. Sign in with your email on any device to access your data.